Vehicle wraps

Vehicle Wrap Invoice Template (Free)

By ShowTheReceipts · Updated

Short answer

A vehicle wrap invoice needs the vehicle identified by year, make, model, and VIN, the coverage level — full, partial, or spot — the film brand and series, design and file prep hours, removal of any existing wrap, disassembly and reassembly, the deposit taken before film was ordered, and separate warranty terms for the film and your installation labor. Copy the template below, or use software that carries the approved quote into the invoice.

What belongs on the invoice

  • Business name and contact info
  • Customer name, company, and phone
  • Vehicle — year, make, model, color, VIN
  • Coverage — full, partial, spot graphics, with panels listed
  • Film — brand, series, and finish
  • Design and file prep hours
  • Removal of existing wrap, if any
  • Disassembly and reassembly
  • Deposit applied, balance due
  • Warranty — film and labor, separately

The template

[Your Business Name]
[Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer / Company]   Phone: __________
Vehicle: [year / make / model]  Color: __________
VIN: ________________________

Coverage: [full / partial / spot]
Panels: ________________________________________
Film: [brand / series / finish]

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Design + file prep — ___ hrs @ $___      $______
Proof revisions beyond ___ included      $______
Film + printing — ___ sq ft              $______
Lamination                               $______
Installation labor — ___ hrs @ $___      $______
Disassembly + reassembly                 $______
Old wrap removal — ___ hrs @ $___        $______
Adhesive removal / surface prep          $______
Spot graphics / lettering x___           $______
Window perf — ___ sq ft                  $______
Rush fee                                 $______
--------------------------------------------------
Subtotal                                 $______
Tax (if applicable)                      $______
Deposit received (non-refundable)       -$______
Balance Due at Pickup                    $______

WARRANTY: Film — per manufacturer (___ yrs).
Installation — ___ yrs on lifting, edges, seams.
Excludes damage, poor paint adhesion, and vehicles
with prior bodywork or aftermarket paint.

Wrap film pulls poorly-adhered paint off on removal, and repainted panels are common and often invisible at drop-off. A line excluding prior bodywork and aftermarket paint — noted before you start — is probably the single most valuable sentence on this invoice.

Removal is a real job, not a favor

Old wrap, especially cheap film left on too long, can take longer than the new install. Price it hourly with an estimate and a stated overage rate, because you genuinely can’t know until you start pulling.

Skipping the copy-paste

Software with your coverage tiers, film options, design rate, and removal rate saved takes the deposit before film is ordered and turns the same job into this invoice at pickup.

Frequently asked questions

Why name the film brand and series?

Because it's the difference between a wrap that lasts five years and one that fails in eighteen months, and it's invisible once installed. Printing the series is also what makes a manufacturer warranty claim possible later.

Should design time be a separate line?

Yes, always. Turning a customer's logo into print-ready, panel-mapped artwork is skilled work that happens before any film is touched — and it's the most consistently donated hour in the entire wrap trade.

How should the warranty be written?

Two lines: the film manufacturer's warranty on the material, and yours on the installation — lifting, edges, seams — for a stated term. Combining them creates the expectation that you'll replace sun-faded film for free in year four.

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