Videography

Videographer Invoice Template (Free)

By ShowTheReceipts · Updated

Short answer

A videographer invoice needs the shoot day rate and number of days, edit and post-production hours as their own line, included revision rounds with the rate for extras, licensing or usage terms, and the deliverables listed — with the deposit credited against the balance due on delivery.

What belongs on the invoice

  • Business name and contact info
  • Customer name and billing address
  • Event or service date
  • Line items — shoot day rate, edit hours, revision rounds, licensing, deliverables
  • Subtotal, any tax, and total due
  • Payment terms — deposit paid, balance due date
  • Payment method(s) accepted

The template

[Your Business Name]
[Address] · [Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer Name]
Event / Service Date: __________
Location: [Address]

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Shoot — [__ days @ $__]                  $______
Editing / post — [__ hrs]                $______
Additional revision rounds               $______
Licensing / usage                        $______
Travel                                   $______
--------------------------------------------------
Subtotal                                 $______
Deposit paid                            -$______
Tax (if applicable)                      $______
Balance Due                              $______

Balance due [on receipt / by __________].
Accepted: [cash / card / Venmo / etc.]
Thank you for your business!

Why the deposit line matters

Showing the deposit as a credit — not a smaller total — is what prevents the “I already paid you” conversation. The client sees the full price, what they paid, and what is left.

Skipping the copy-paste

A blank template works until you’re booked out and filling one in between jobs. Invoicing software with your rates saved builds this in one tap, attaches a payment link, and tracks the deposit and balance on the same record.

Frequently asked questions

Should revisions be on the invoice?

Yes — state how many rounds are included and the per-round rate after that. When round four arrives you're pointing at an agreed number instead of starting an awkward conversation.

Do I list licensing separately?

If the client is using the video commercially or beyond an agreed term, yes. Licensing is a distinct thing you're selling, and separating it makes renewals and expanded usage a normal follow-up sale.

When is the balance due?

On delivery, before final files are released. Delivering everything and then invoicing removes the only leverage you have.

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