Vinyl Lettering and Fleet Graphics Invoicing App (2026)
Lettering and fleet graphics is a small-ticket, high-repeat business: one van today, four more when the customer grows, plus door decals and DOT numbers. ShowTheReceipts ($15/mo) saves per-vehicle and per-decal rates, bills artwork setup separately from installation, and invoices a fleet per vehicle or as one job with each unit listed.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the solo installer's real workflow — per-vehicle and per-decal pricing, artwork setup billing, and fleet invoicing across multiple units — not on print production management, wide-format RIP software, or material inventory.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Solo installers: per-vehicle and per-decal rates, artwork setup lines, fleet invoicing |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| Square | Free + 2.6% + 10¢ | Card payments at the shop |
| Wave | Free / $16/mo | Free invoicing with light bookkeeping |
| Jobber | $29/mo (Core) | Shops scheduling installs across several crews |
Small tickets, enormous repeat value
One van with a phone number on it is a modest invoice. That same customer buys four more vans, replaces decals, adds a trailer, and refers every contractor they know — which makes this trade far more about the relationship than any single job.
1. ShowTheReceipts — $15/mo
Per-vehicle and per-decal rates saved, artwork setup billed hourly, fleets invoiced with each unit listed, repeat customers a tap away.
2. Invoice2go — $9.99/mo+
Basic mobile invoicing.
3. Square — free + processing
Counter payments; no quoting workflow.
4. Wave — Free / $16/mo
Free invoices plus light bookkeeping.
5. Jobber — $29/mo (Core)
Scheduling for a shop with install crews.
The lines that make it profitable
- Artwork setup — hourly, with included revisions capped
- Per vehicle — by coverage: doors, tailgate, full sides
- Per decal — with a shop minimum
- DOT / USDOT numbers — per set
- Reflective or specialty material — upcharge
- Removal of old lettering — hourly
- Mobile install — a travel line when you go to them
Bill the artwork, always
A logo pulled off a website usually isn’t print-ready. Vectorizing, sizing, and laying it out per panel is skilled work that happens before a single square foot of vinyl gets cut — and it’s the line most installers quietly absorb on every single job.
Save the file, own the fleet
Keep the mapped artwork against the customer. When van number five arrives, you’re the only shop that can turn it around in an hour — and that convenience, not price, is what keeps a growing contractor coming back for a decade.
Frequently asked questions
Should I charge for artwork setup?
Yes, hourly, separately from installation. Customers routinely send a logo as a screenshot or a low-resolution JPEG, and redrawing it as vectors is design work — it's the most donated hour in this trade and the easiest one to start billing.
How do I price a fleet?
Artwork once, then per vehicle. The first van carries the design cost and every subsequent one is installation, which is why an explicit fleet rate is honest and also the fastest way to win all ten units.
Should DOT numbers and small decals have a minimum?
Yes. Cutting, weeding, and applying a small decal takes a fixed amount of time regardless of size, and there's a drive attached if you go to them. A shop minimum keeps small jobs from being unpaid favors.
How do I handle removals?
Bill hourly with an estimate. Old lettering baked on for a decade comes off in fragments and leaves adhesive that needs chemical removal — quoting a flat price sight-unseen is how a thirty-minute job becomes half a day.