Wedding Officiant Invoicing and Contract App (2026)
An officiant sells one Saturday at a time, booked twelve to eighteen months out, and the deposit is what makes that date real. ShowTheReceipts ($15/mo) takes a non-refundable retainer when the couple books, saves ceremony packages with rehearsal, travel, and custom-writing lines, and bills the balance automatically before the wedding date.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the solo officiant's real workflow — date-holding retainers, ceremony package pricing, rehearsal and travel lines, and balance collection before the wedding — not on ceremony script libraries, ordination management, or marketplace lead generation.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Solo officiants: date-holding retainers, package pricing, travel and rehearsal lines, automatic balance billing |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| Wave | Free / $16/mo | Free invoicing with light bookkeeping |
| HoneyBook | $29/mo+ | Combined proposal, contract, and payment flows |
| Dubsado | $20/mo+ | Heavily automated client workflows for event professionals |
You sell one Saturday at a time
There are maybe thirty desirable wedding dates a year in most markets and you can be in exactly one place on each of them. A date held without a retainer isn’t booked — it’s just unavailable, which is the worst of both worlds.
1. ShowTheReceipts — $15/mo
Non-refundable retainer at signing, ceremony packages saved with rehearsal and travel lines, and the balance billed automatically weeks before the date.
2. Invoice2go — $9.99/mo+
Basic invoicing with no retainer or scheduling side.
3. Wave — Free / $16/mo
Free invoicing plus light bookkeeping.
4. HoneyBook — $29/mo+
Proposal, contract, and payment in one flow, priced for the full workflow.
5. Dubsado — $20/mo+
Deep workflow automation for event professionals, with a real setup investment.
The lines an officiant should be billing
- Ceremony package — by level of personalization
- Rehearsal attendance — a separate evening
- Travel — mileage or a zone fee, plus lodging on destination work
- Marriage license filing — a real errand, rarely billed
- Extra meetings beyond what the package includes
- Rush booking — inside 30 days, at a premium
Collect the balance before the day
Two to four weeks out, automatically. The week of the wedding is the worst possible time to raise money, and the day after is worse still — the couple is gone, the moment has passed, and you’re an invoice competing with a honeymoon.
Frequently asked questions
How much retainer should an officiant take?
25–50%, non-refundable, at signing. You're selling a specific Saturday eighteen months out and turning away every other couple who wants it — a retainer is what makes that trade fair, and it's standard across every wedding vendor category.
When should the balance be due?
Two to four weeks before the wedding, billed automatically, never on the day. Nobody wants to hand an officiant a check in a getting-ready room, and chasing a balance after the ceremony is the worst collection position in the wedding industry.
Should rehearsal attendance be included?
Price it as a separate line, included in your higher packages. It's a second evening, a second drive, and it's probably the most commonly assumed-but-unpriced piece of officiant work.
How do I bill custom ceremony writing?
As a package tier rather than an hourly add-on. A fully personalized ceremony is hours of interviews and drafting — tiering it lets a couple choose the level they want without you quoting your writing time by the hour.