Wedding Shuttle and Limo Service Invoicing App (2026)
Wedding transport is sold in hourly blocks with a minimum, billed garage-to-garage, and it runs long more often than not. ShowTheReceipts ($15/mo) saves hourly rates and minimums by vehicle, takes a deposit that holds the date, and bills overtime at a stated rate plus gratuity so a 1am departure isn't an unpaid hour.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the solo operator's money workflow — hourly block pricing with minimums, garage-to-garage billing, date deposits, and overtime and gratuity handling — not on fleet dispatch, chauffeur payroll, or airport reservation systems.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Solo operators: hourly rates by vehicle, date deposits, overtime and gratuity lines, tax-ready books |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| Wave | Free / $16/mo | Free invoicing with light bookkeeping |
| HoneyBook | $29/mo+ | Proposal-and-contract flows for event vendors |
| Limo Anywhere | $99/mo+ | Fleets managing reservations, chauffeurs, and affiliate networks |
The clock starts at the garage
Wedding transport is priced in hourly blocks with a minimum — commonly three to five hours — and the clock runs garage-to-garage. A venue an hour away costs two hours of vehicle time before a single guest gets on board.
Operators who bill from first pickup are giving that away on every job.
1. ShowTheReceipts — $15/mo
Hourly rates and minimums saved by vehicle, deposit at booking, stated overtime rate, and gratuity as its own clean line.
2. Invoice2go — $9.99/mo+
Basic invoicing with no booking or deposit flow.
3. Wave — Free / $16/mo
Free invoices plus light bookkeeping.
4. HoneyBook — $29/mo+
Proposals and contracts for event vendors.
5. Limo Anywhere — $99/mo+
Built for fleets with reservations, chauffeur management, and affiliate work.
The lines a transport quote needs
- Hourly rate — by vehicle type and capacity
- Minimum hours — stated up front
- Garage-to-garage — how the clock is counted
- Overtime — per hour or half hour
- Fuel surcharge — where distance is significant
- Driver gratuity — 15–20%, as its own line
- Cleaning fee — for the wedding that gets messy
- Multiple trips / shuttle loops — priced per loop or per hour
Every wedding runs late
Not most — essentially all. The last dance goes long, the sparkler exit takes twenty minutes to organize, and someone can’t find their grandmother. A written overtime rate is the difference between that being a normal, billable part of the night and a slow, quiet loss.
The cleaning fee earns its place
State it, don’t apologize for it, and use it only when needed. A vehicle that needs a professional interior clean is a vehicle out of service for the next booking — which is a much bigger cost than the cleaning itself.
Frequently asked questions
What does garage-to-garage mean and should I bill it?
It means the clock runs from when the vehicle leaves your yard to when it returns, not from the first pickup. It's the industry standard for a reason: a 45-minute drive to a venue is time the vehicle and driver are committed and unavailable to anyone else.
How should overtime be handled?
A stated per-hour or per-half-hour rate agreed in the contract, billed to the card on file. Wedding transport runs late constantly, and the operator without a written overtime rate ends up donating the most expensive hour of the night.
Should gratuity be included?
Most operators include a standard driver gratuity in the contract — 15–20% — stated as its own line rather than hidden in the rate. It sets the expectation clearly and means your driver isn't relying on a tired client remembering at 1am.
How much deposit for a wedding date?
25–50% at signing. You're committing a specific vehicle and driver to a specific Saturday a year out, and that's a slot you can't resell if the booking evaporates two weeks before.