Yoga Instructor Booking and Payment App (2026)
Solo yoga and Pilates work runs on prepaid packages and a late-cancel policy that actually charges — a private cancelled at 8am is an hour and a drive you can't refill. ShowTheReceipts ($15/mo) invoices packages up front with a session count and expiry, saves private, duet, and corporate rates as reusable lines, adds travel and late-cancel lines, and invoices corporate clients on net terms.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the solo instructor's workflow — prepaid packages with expiry, late-cancel charges, travel fees, and corporate invoicing on net terms — not on studio floor management, multi-teacher payroll, or membership billing built for a bricks-and-mortar studio.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Solo yoga and Pilates instructors: prepaid packages with expiry, late-cancel fees, travel lines, corporate net-terms invoicing |
| Momence | $50/mo+ | Class scheduling with a consumer marketplace |
| Mindbody | $99/mo+ | Studios running a staffed front desk |
| WellnessLiving | $99/mo+ | Multi-teacher studio membership billing |
| Acuity Scheduling | $20/mo+ | Plain appointment booking with payment attached |
The hour is the inventory
A private cancelled the morning of is gone — no drop-in fills it, and you may already be in the car. Prepaid packages and a charged late-cancel fee are what protect the week.
1. ShowTheReceipts — $15/mo
Packages invoiced up front with session count and expiry, private / duet / corporate rates saved as reusable lines, travel and late-cancel lines, corporate invoices on net terms, card or payment link instead of an app transfer.
2. Momence — $50/mo+
Class scheduling with a consumer-facing marketplace attached.
3. Mindbody — $99/mo+
Built for studios running a staffed front desk.
4. WellnessLiving — $99/mo+
Multi-teacher studio membership and billing management.
5. Acuity Scheduling — $20/mo+
Straightforward appointment booking with payments attached.
The lines an instructor invoice needs
- Private session — 60 or 75 minutes
- Semi-private / duet — flat or per head
- Class package — count prepaid, expiry stated
- Corporate / studio class — per class taught
- Travel fee — flat in-zone, mileage beyond
- Equipment or mat rental
- Late cancel / no-show — per the stated window
Corporate is a different payment rhythm
Private clients prepay. Companies pay net-15 or net-30 through accounts payable. Keep the two on separate invoices so a stalled corporate payment doesn’t look like a cash problem.
Frequently asked questions
Can it sell class packages with an expiry date?
Yes — the package is invoiced up front with the session count and expiry stated on the invoice, commonly 5 sessions in 8 weeks or 10 in 16. Without an expiry, a pack bought last January is still drawing down against rates you've since raised.
How do I charge a late cancellation?
A stated window, usually 24 hours, and a fee of the full session rate for a private or one session deducted from a package. It goes on the invoice as its own line so it's a policy, not an awkward text message.
Can I invoice corporate classes separately from private clients?
Yes — corporate work invoices monthly at a per-class rate on net-15 or net-30 terms with a PO or contact reference, kept separate from the private-client packages that get paid up front.
Do I need studio software as a solo instructor?
Not the front-desk kind. A solo instructor needs prepaid packages, a late-cancel fee that gets charged, travel lines, and corporate invoicing — multi-teacher payroll and studio membership billing solve a bricks-and-mortar problem you don't have.