Youth Sports Clinic and Camp Registration Billing App (2026)
Clinics and camps are sold by session or week with a headcount you have to lock in before you book a field, hire help, and order shirts. ShowTheReceipts ($15/mo) takes a deposit or full payment at registration, applies sibling and early-bird pricing, bills late signups and add-on sessions separately, and gives you a paid-in-advance roster instead of a list of maybes.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the independent coach's workflow — paid registration, deposits, sibling and early-bird pricing, refund policy, and roster-versus-payment reconciliation — not on league management, referee assigning, or bracket and standings systems built for organizations.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Independent coaches: paid registration, deposits, sibling pricing, add-on sessions |
| Square Appointments | Free / $29/mo+ | Simple booking and card processing |
| Jotform | Free / $34/mo+ | Registration forms with payment attached |
| TeamSnap | $14.99/mo+ | Team communication and rosters through a season |
| LeagueApps | Quote only | Leagues and organizations running multiple programs |
The roster is only real if it’s paid
Every cost in a camp gets committed before day one — field rental, shirts, equipment, an assistant coach. A registration list without payments attached is basically a guess you’re spending real money against.
Paid registration isn’t an administrative preference here. It’s the entire risk model.
1. ShowTheReceipts — $15/mo
Paid registration with deposits, sibling and early-bird pricing, add-on sessions billed as they’re added, refunds handled against a published policy.
2. Square Appointments — Free / $29/mo+
Simple booking with card processing.
3. Jotform — Free / $34/mo+
Registration forms with payment collection attached.
4. TeamSnap — $14.99/mo+
Team communication and roster management through a season.
5. LeagueApps — quote only
Built for leagues and organizations running multiple programs.
The lines a clinic or camp bills
- Full week / full clinic — per athlete
- Single day or drop-in — higher per-day rate
- Early-bird rate — with a real deadline
- Sibling discount
- Late registration fee
- Extended care / early drop-off
- Shirt, equipment, or package add-ons
- Private or small-group sessions — sold alongside
- Deposit / refund per published policy
Sell the private sessions to the camp roster
The camp is really the funnel; private and small-group training is the recurring revenue. Every family already knows you, has already paid you once, and has just watched their kid improve for a week.
Offer it at pickup on the last day, with a booking link and a card on file.
Publish the refund policy at registration
A cutoff date, a retained deposit after it, nothing back in the last week. Stated up front this is uncontroversial; explained afterward it’s a fight — and in youth sports, that fight happens in a group chat with every other parent in it.
Frequently asked questions
Should registration require payment up front?
Full payment or a meaningful deposit, always. A free registration is an expression of interest — you cannot book a field, order shirts, or hire an assistant against a list of families who said they'd probably come.
What's a workable refund policy?
Full refund until a stated cutoff, deposit retained after it, no refunds inside the final week. Publish it at registration. Your costs are committed before the camp starts and families understand that when it's said in advance.
How should sibling and early-bird pricing work?
Early-bird as a published deadline that actually ends, and sibling discounts applied automatically on the same invoice. Both are tools for filling the camp early, which is when the information is actually useful to you.
Do I need league management software?
Not for clinics and camps you run yourself. Brackets, standings, and referee assigning are an organization's problem — an independent coach needs paid registration, an accurate roster, and add-ons billed cleanly.