ATV and UTV Repair Shop Invoicing App (2026)
ATV and UTV work is a repair order — parts, labor, shop supplies, and often pickup of a machine that can't be ridden to you. ShowTheReceipts ($15/mo) itemizes all of it, gets the estimate approved from the customer's phone before you order parts, and takes payment at pickup.
How we picked
Entry-plan prices as published in 2026, checked against each vendor's own pricing page or a recent third-party summary. Judged on the small powersports shop's real workflow — parts and labor repair orders, digital approval, and payment at pickup — not on dealership inventory, floorplan, or F&I management.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | One- and two-tech shops: parts/labor repair orders, digital approval, pickup fees, payment at release |
| ARI | $19.99/mo+ | Repair-order invoicing for small independent shops |
| Billdu | $4.99/mo+ | Bare-minimum invoicing and estimates |
| Torque360 | $99.99/mo+ | Shops running work orders across multiple techs |
| Shopmonkey | $179/mo+ | Multi-bay shops with parts inventory and staff |
Service, not sales
Every big name in powersports software is built for a dealership: inventory, floorplan, F&I, sales desk. If you turn wrenches and don’t sell units, that’s a department you’ll never open.
What you actually need is a repair order that gets approved and paid.
1. ShowTheReceipts — $15/mo
Parts, labor, shop supplies, and pickup on one itemized repair order, approved by text before you order parts, paid by card at release.
2. ARI — $19.99/mo+
Repair-order invoicing aimed at small independent shops.
3. Billdu — $4.99/mo+
Cheap and simple invoicing and estimates; light on repair-order structure.
4. Torque360 — $99.99/mo+
Multi-tech work orders and inspections.
5. Shopmonkey — $179/mo+
Bays, inventory, and staff — a real shop system at a real shop price.
The parts-deposit rule
Never order a part on a verbal yes. Approval in writing plus a deposit covering the part is the whole defense against a machine that sits in your yard for six months.
Frequently asked questions
What should be on an ATV repair invoice?
Machine make, model, and VIN, the complaint, the parts used with prices, labor hours at your rate, shop supplies, and any pickup or delivery fee. The VIN matters more than people expect — it's how you defend a warranty conversation a year later.
Should I charge for pickup and delivery?
Yes, as its own line. A machine that won't run has to be trailered, that's a truck and an hour of your time, and customers accept it readily when it's priced openly instead of hidden in labor.
How do I stop customers abandoning machines after a repair?
Get the estimate approved in writing before ordering parts, take a deposit that covers the parts, and publish a daily storage fee that starts after a stated grace period. All three go on the same job record.
Do I need dealership software to run a repair shop?
Not unless you're carrying units for sale. Dealer systems are built around inventory, floorplan financing, and F&I — a service-only shop is paying for a whole department it doesn't have.