Balloon decor

Balloon Decor Invoice Template (Free)

By ShowTheReceipts · Updated

Short answer

A balloon decor invoice needs the garland priced by the foot or as a named design, arches and specialty pieces listed separately, delivery, install labor, and strike as their own lines, and the deposit credited against a balance due before install day.

What belongs on the invoice

  • Business name and contact info
  • Customer name and billing address
  • Event or service date
  • Line items — garland by the foot, arches, specialty pieces, delivery, install labor, strike
  • Subtotal, any tax, and total due
  • Payment terms — deposit paid, balance due date
  • Payment method(s) accepted

The template

[Your Business Name]
[Address] · [Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer Name]
Event / Service Date: __________
Location: [Address]

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Balloon garland — [__ ft]                $______
Arch / specialty piece                   $______
Delivery                                 $______
Install labor                            $______
Strike / takedown                        $______
--------------------------------------------------
Subtotal                                 $______
Deposit paid                            -$______
Tax (if applicable)                      $______
Balance Due                              $______

Balance due [on receipt / by __________].
Accepted: [cash / card / Venmo / etc.]
Thank you for your business!

Why the deposit line matters

Showing the deposit as a credit — not a smaller total — is what prevents the “I already paid you” conversation. The client sees the full price, what they paid, and what is left.

Skipping the copy-paste

A blank template works until you’re booked out and filling one in between jobs. Invoicing software with your rates saved builds this in one tap, attaches a payment link, and tracks the deposit and balance on the same record.

Frequently asked questions

Should strike be a separate line?

Yes. Coming back the next morning to tear down is a second trip with its own drive time. A separate line lets a venue that handles its own takedown skip the charge instead of arguing about the total.

How do I price a garland on the invoice?

By the foot with the length shown, or as a named design with the length noted. Either way the customer should be able to see what they're getting per dollar — that's what makes a higher price defensible.

Do I charge for delivery separately?

Yes. A 10-minute drop and a 45-minute drive across town are different costs, and a delivery line keeps distance priced honestly rather than averaged into every job.

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