Countertop installation

Countertop Installation Invoice Template (Free)

By ShowTheReceipts · Updated

Short answer

A countertop installation invoice needs the material and square footage installed, edge profile per linear foot, each cutout listed, backsplash, tear-out and disposal, any seams, the deposit taken at templating subtracted, and a written exclusions list covering plumbing, cabinet leveling, and wall repair. Copy the template below, or use software that carries the approved quote into the invoice.

What belongs on the invoice

  • Business name, license number, contact info
  • Customer name, install address, phone
  • Material — stone/type, color, grade
  • Square footage — quoted and installed
  • Edge profile — per linear foot
  • Cutouts, itemized
  • Backsplash, seams, tear-out, disposal
  • Deposit applied, balance due
  • Exclusions, in writing

The template

[Your Business Name] · License #________
[Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer Name]        Phone: __________
Install Address: ______________________________
Material: [type / color]     Template date: ______

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Countertop — ___ sq ft @ $___            $______
   (quoted at ___ sq ft)
Edge profile [____] — ___ lf @ $___      $______
Sink cutout(s) x___                      $______
Cooktop cutout                           $______
Faucet / accessory holes x___            $______
Backsplash — ___ lf @ $___               $______
Seam(s) x___                             $______
Tear-out + disposal of existing tops     $______
Cabinet shimming / leveling              $______
Plumbing disconnect + reconnect          $______
--------------------------------------------------
Subtotal                                 $______
Tax (if applicable)                      $______
Deposit received (at template)          -$______
Balance Due at Install                   $______

NOT INCLUDED: wall/tile repair behind splash,
painting, electrical, cabinet modification.

Photograph the kitchen at template

Out-of-level cabinets, bowed walls, and existing tile damage are all things you’ll be blamed for later. Photos taken at templating, attached to the job, cost nothing and settle every one of those conversations.

Collect on install day

The crew is there, the tops are in, and the customer is happy. That afternoon is the easiest money you’ll ever collect on this job — a card taken before the truck leaves beats an invoice emailed that night.

Skipping the copy-paste

Software with your per-square-foot rates, edge profiles, and cutout prices saved turns the approved quote straight into this invoice with the deposit already applied.

Frequently asked questions

Should I list the exact square footage installed?

Yes, and the figure the quote was based on. Templates almost always come back slightly different from a tape measure estimate, and having both numbers on the invoice is what makes a small adjustment routine rather than suspicious.

How do I invoice a cutout the customer added late?

As its own line with the date it was requested. Late additions are normal — a second faucet hole, a soap dispenser — and dating them on the invoice keeps the total explainable months later.

Why print exclusions on the invoice, not just the quote?

Because the invoice is the document that survives. Six months later, when a customer wonders why the backsplash tile behind the old top was never repaired, the exclusion sitting on the paid invoice ends the conversation instantly.

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