Mobile Hairstylist Deposit and Invoice Template
A mobile hairstylist invoice should state each service, hold a deposit or card on file at booking, spell out the no-show fee in plain language, and itemize color, extensions, add-ons, and the travel fee on their own lines — with a per-person breakdown for bridal parties. ShowTheReceipts holds a card at booking with a stated cancellation window, credits the deposit to the balance, and takes payment on site before you leave.
Header block
- Business name, license, phone
- Client name and contact
- Service date, location, and start time
- Invoice number, deposit reference, payment method
Service lines
- Cut / style / blowout — your base service
- Color — single process, highlights, correction (correction quoted after consult)
- Extensions — install and the hair as separate lines
- Add-ons — treatment, toner, updo
- Travel fee — flat or by distance, its own line
- Deposit applied — credited to the balance
Deposit and terms
| Item | Standard |
|---|---|
| Deposit / card on file | 25–50%, held at booking, applied to service |
| Cancellation window | 24 hours’ notice to avoid the fee |
| No-show / late cancel | 50–100% of the service total, stated on the invoice |
| Travel fee | On the invoice, not verbal |
A card on file at booking isn’t distrust — it’s the difference between a reserved slot and a maybe.
Bridal parties and events
One invoice, a per-person line for each service, plus travel and early-call-time fees, with the retainer credited. Book the trial as its own line and collect the retainer when the date is held.
What not to do
- Don’t leave the no-show policy verbal — put it on the booking and the invoice
- Don’t bury the travel fee in the service price — itemize it
- Don’t quote a color correction sight-unseen; quote it after a consult
- Don’t run a bridal party off one lump sum with no per-person breakdown
Frequently asked questions
How much deposit should a mobile hairstylist take?
Commonly 25–50% of the service, held or charged to a card at booking and applied to the balance. For color and extension appointments that tie up hours and product, take it at the higher end — the deposit should reflect the time a no-show would cost you.
How do I word a no-show fee?
Put it in plain language on every invoice and booking, e.g. 'Cancellations within 24 hours and no-shows are charged 50% of the service total.' A policy the client agreed to in writing is enforceable; one you mention after the fact is an argument.
Should the travel fee be on the invoice?
Yes, on its own line — flat or by distance. Mobile is a premium service because you're bringing the salon to them; a visible travel line keeps that normal instead of making your service price look inflated.
How do I invoice a bridal party?
One invoice, a per-person line for each service (bride, bridesmaids, mother-of-the-bride), plus travel and early-call-time fees separately, with the retainer credited. The per-head breakdown is what keeps a group booking from turning into a math dispute on the morning of.