Permanent Makeup Artist Deposit and Invoice Template
A permanent makeup invoice should state the procedure, the non-refundable booking deposit and how it applies, whether the first touch-up is included, and separate lines for annual color boosts, corrections, and removal work — with consent, patch test, and aftercare acknowledgment recorded. ShowTheReceipts holds the deposit at booking and saves each procedure as a reusable line with its touch-up terms attached.
Header block
- Business name, license / certification, phone
- Client name and contact
- Procedure date and duration
- Invoice number, deposit reference, payment method
Procedure lines
- Initial procedure — brows (microblading, powder, combo), lips, eyeliner, scalp
- Included touch-up — stated window, shown at $0 with the window written out
- Annual color boost — by time since last session
- Correction / cover of prior work — premium rate
- Removal or lightening session
- Consultation and patch test — where charged
Deposit and terms
| Item | Standard |
|---|---|
| Booking deposit | Non-refundable, applied to procedure |
| Reschedule | Once, inside a stated window |
| Touch-up window | 6–10 weeks, stated on the invoice |
| Late cancellation | Deposit forfeited |
The deposit is what makes a multi-hour appointment real. Write it down once and never negotiate it in messages.
Records attached to the job
Signed consent, patch test, aftercare acknowledgment, and photos. Keep them with the appointment record rather than in a separate folder nobody can find in two years.
What not to do
- Don’t leave the touch-up policy verbal — it’s the number one source of PMU disputes
- Don’t refund a deposit for a same-week cancellation because the conversation is awkward
- Don’t quote a correction without seeing photos first
- Don’t invoice a color boost at initial-procedure prices, or the reverse
Frequently asked questions
Should the PMU deposit be non-refundable?
Yes, and stated plainly at booking. These are multi-hour appointments booked weeks out with pigment and disposables ordered ahead; a refundable deposit is not a deposit, it's a reservation the client can cancel at your expense.
Is the touch-up included or billed?
Decide it once and write it on the invoice. Most artists include one touch-up inside a stated window — commonly 6–10 weeks — and bill anything after it as a color boost. What causes disputes is leaving it unwritten.
How should corrections of another artist's work be priced?
Higher than a fresh procedure, quoted only after seeing photos, and sometimes declined. Correction work takes more sessions, carries more risk, and gets judged against a result you didn't create.
What records belong with the invoice?
Signed consent, patch test where applicable, aftercare acknowledgment, and before/after photos. In PMU the paperwork isn't administrative overhead — it's the professional record of a procedure that lasts for years.